Events are notorious planning crashers. There’s no telling when something might go wrong, whether it be a conflict between two attendees or a fire breaking out. No matter how confident you are in thinking “I’ve got everything figured out”, there might be elements your mind might’ve skipped over. Security is one of the biggest elements that gets neglected quite often when it comes to planning events. As a result, events with inadequate security planning usually conclude terribly, whether a heated argument or unfortunate crowd surges.
When it comes to proper event planning, ensuring the participants feel safe and no harm comes to them is vital. Your guests should feel safe and secure during the entirety of the program and leave unharmed. Whether you’re hosting your event outdoors or have a guest list of over 100, it’s essential for you to learn about the common security mistakes to avoid when planning an event to ensure your event meets a peaceful and successful end.
Six Common Mistakes to Avoid When Planning Your Event’s Security Measures
Contrary to popular belief, large-scale events aren’t the only targets for security threats. You’d be surprised to learn about the ratio of security incidents and small-scale parties. To prevent your upcoming event from contributing to these stats, it’s vital to learn about the common mistakes you must avoid when planning your event’s security measures:
1. Failing to Set Clear Security Objectives
How can you determine which security measures work best for your event if you aren’t sure about your goals in the first place? To ensure you have a robust security system in place during your event, it’s vital for you to define your security objectives first. Whether it’s ensuring safe exit or entry or permitting authorised access to the venue, set clear security goals first. Your security personnel should also be well-versed with them to ensure they can maintain and implement the set measures properly.
2. Not Establishing Authorised Entry
One of the primary security concerns during an event is the unauthorised entry of suspicious individuals. Whether these intruders might be mischievous people seeking to crash the party or someone with ill intentions to sabotage the event, unauthorised entry can end up harming the attendees, vandalising the venue, stealing precious belongings, etc. The best way to prevent that from happening is to set up authorised entry and exit points granting venue access by identity verification.
3. Insufficient Crowd Management
Say your event is a local concert and is going to receive over 500+ attendees. A false earthquake alarm breaks out and suddenly there’s a stampede happening. The problem? Inadequate crowd management planning. It’s vital to consider security for crowd management and use barricades, signage, and crowd control practices to ensure the crowd flows smoothly in and out of the venue without any stampedes, chaos, or crowd surges happening.
4. Overlooking Centralised Security Rooms
One of the biggest reasons why your previous event might have experienced poor security control is due to inadequate security management. Centralised security rooms serve as a hub of security control and maintain diligent event supervision by using CCTV cameras, alarms, screens, etc. They maintain the flow of an event’s security and direct emergency response in case a threat breaks out. Establishing a security control in your next event can help you ensure consistent and robust security.
5. Not Having Proper Emergency Preparation
Common security threats for events don’t just comprise vandalism and break-ins. Medical emergencies and fire break-outs can occur more frequently and neglecting to manage them can end your event in total chaos. To avoid your event from meeting such an unfortunate fate, develop detailed emergency response procedures such as medical aid and evacuation points. It’s also important to brief all security personnel about them to help you be well-prepared for any emergencies and keep the program running smoothly without any hitches.
6. Hiring Unprofessional Security Providers
Most event planners often end up betting on the safety of their events by choosing to hire unprofessional security services to save on their budget. However, this can end up harming you in the long run as most “cheap” security contractors might be incompetent in providing resilient security measures. As a result, your event might end up in an unfortunate end due to your security personnel failing to maintain proper security measures, ultimately leading to a lawsuit or financial repercussions.
Instead, working with a professional security service such as Velocity Group Services can help you implement efficient security solutions with professionally trained security personnel without breaking the bank. By accessing custom security measures personalised to your event’s needs, you can ensure your event starts, flows, and ends on a happy note without incurring any losses.
Host Successful & Safe Events with Expert Event Security Solutions
In today’s day and age, hosting events requires more than just deciding on a fancy venue and including fun activities in the program. Ensuring proper and constant security is more vital than ever to ensure the safety and security of both the attendees and the hosts while guaranteeing the event concludes as planned without any mishaps.
Velocity Group Services provides professional event security services in Perth, WA for events of all scales and sizes. Our event security solutions comprise carefully devised security measures personalised to your event’s specific needs, including expertly trained security guards to ensure your event promotes your organisation’s reputation and can be the talk of the town for many days to come.